Job File & Office Coordinator
Full Time • Auburn
Benefits:
- Opportunity for advancement
- Paid time off
- Training & development
Job File & Office Coordinator
Employer: PuroClean of Auburn, ME
Location: Auburn, Maine
Employment Type: Full-time / Part-time
Pay Range: $19–$22 per hour, based on experience
Location: Auburn, Maine
Employment Type: Full-time / Part-time
Pay Range: $19–$22 per hour, based on experience
Position Overview
PuroClean of Auburn, ME is seeking a highly organized and detail-oriented Admin / Job File Coordinator to support daily operations, job management, and administrative functions. This role is essential to keeping restoration jobs moving efficiently from intake through completion while supporting scheduling, documentation, estimates, and marketing efforts. The ideal candidate is customer-focused, detail-oriented, and comfortable working in a fast-paced office environment.
Key Responsibilities
Administrative & Job Coordination
- Answer and route incoming phone calls professionally with a strong customer service focus
- Enter new jobs and maintain accurate daily job entries
- Coordinate and manage job scheduling
- Process assignment requests and ensure proper documentation
- Maintain and update job files, including drying logs and related records
- Track, order, and manage supplies for ongoing jobs
- Perform other duties as assigned
Estimates & Job Support
- Follow up on preliminary estimates
- Assist with estimate preparation and documentation
- Address estimate disputes and coordinate resolution with management
- Maintain organized estimate records and job-related correspondence
Marketing & Online Presence
- Create, update, and schedule social media content
- Assist with blog creation and content management
- Support SEO efforts through content updates and basic optimization
- Ensure consistent and professional online presence across platforms
Qualifications
- Strong customer service skills with the ability to communicate professionally with customers, adjusters, and vendors
- Excellent organizational, multitasking, and time-management skills
- Proficiency with computers and Microsoft products (Outlook, Word, Excel)
- Strong general computer skills and ability to learn new software systems
- Experience with administrative coordination, scheduling, or job tracking preferred
- Social media, blogging, or SEO experience is a plus
- High attention to detail and ability to follow established processes
- Valid driver’s license and reliable transportation
Pre-Employment Requirements
- Must successfully pass a background check
- Must successfully pass a drug screening
What We Offer
- Competitive hourly pay of $19–$22 per hour, based on experience
- A supportive, team-oriented work environment
- Training on systems, processes, and restoration industry standards
- Opportunities for growth within the company
To Apply:
Please submit your resume
Please submit your resume
Compensation: $19.00 - $22.00 per hour
“We Build Careers” - Steve White, President and COO
With over 500 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership’ mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other.
Culture is very important to us. We want to make sure that we are the right fit for YOU!
Apply today and join our Winning TEAM.
“We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership”
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.
(if you already have a resume on Indeed)
Or apply here.
Online Mobile Courses
Flexible Scheduling
Aggressive Competitive Wages
Paid Training for Career Advancement
Opportunity to Help People in Times of Need